The Best Collaboration Software in 2021

Want to help your employees work together?

We have just the thing.

Here’s what we did to find the best collaboration software in 2021:

  1. We researched the market.
  2. We signed up for the top solutions and tested them.
  3. We put together comprehensive reviews.

You’ll find all the details above.

Best Collaboration Software of 2021

1. nTask

Full-featured and affordable, nTask is a powerhouse of task management tools in an intuitive, user-friendly package. On top of traditional project planning and task organization tools like Kanbans and Gantt charts, nTask also has risk management functions, issue tracking, and meeting planning. FULL REVIEW

  • Affordable pricing
  • Functional free plan
  • Comprehensive project and task management
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Full-featured and affordable, nTask is a powerhouse of task management tools in an intuitive, user-friendly package. On top of traditional project planning and task organization tools like Kanbans and Gantt charts, nTask also has risk management functions, issue tracking, and meeting planning. FULL REVIEW

Free version

Yes

Mobile apps

Android, iOS

Time tracking

Yes

Automated workflows

No

Kanban

Yes

Gantt

Yes

Agile

No

Chat

Yes

2. Wrike

The Agile planning champion Wrike offers all the tools for project success—from task management and tracking in multiple views to time allocation, comprehensive analytics, and advanced security. Wrike is among the most versatile tools, too, especially for mid-size and larger companies. FULL REVIEW

  • Very robust functionality
  • Agile tools
  • User reporting and management
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The Agile planning champion Wrike offers all the tools for project success—from task management and tracking in multiple views to time allocation, comprehensive analytics, and advanced security. Wrike is among the most versatile tools, too, especially for mid-size and larger companies. FULL REVIEW

Free version

Yes

Mobile apps

Android, iOS

Time tracking

Yes

Automated workflows

Yes

Kanban

Yes

Gantt

Yes

Agile

Yes

Chat

No

3. ProProfs

ProProfs boosts your team's communication like no other tool. Advanced chat features are paired with an intuitive Q&A section. What’s more, ProProfs Project is a full-fledged project management tool to plan, track, and optimize productivity and even use sophisticated tools like financials and compliance features. FULL REVIEW

  • Separate Q&A and chat feature
  • Project planning and management
  • Time tracking
Try Now

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ProProfs boosts your team's communication like no other tool. Advanced chat features are paired with an intuitive Q&A section. What’s more, ProProfs Project is a full-fledged project management tool to plan, track, and optimize productivity and even use sophisticated tools like financials and compliance features. FULL REVIEW

Free version

Yes

Mobile apps

Android, iOS

Time tracking

Yes

Automated workflows

Yes

Kanban

Yes

Gantt

Yes

Agile

No

Chat

Yes

4. Chanty

Chanty is the new and improved Slack. With simple, intuitive organization, easy task creation, and even a Kanban view, it’s an invaluable ally in efficiently tackling day-to-day tasks. Unlimited searchable history on both free and paid accounts, plus a super cost-effective premium membership—not bad, right? FULL REVIEW

  • Clean layout
  • User-friendly and productivity-boosting
  • Affordable pricing
Try Now

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Chanty is the new and improved Slack. With simple, intuitive organization, easy task creation, and even a Kanban view, it’s an invaluable ally in efficiently tackling day-to-day tasks. Unlimited searchable history on both free and paid accounts, plus a super cost-effective premium membership—not bad, right? FULL REVIEW

Free version

Yes (for up to 10 users)

Mobile apps

Android, iOS

Time tracking

No

Automated workflows

No

Kanban

Yes

Gantt

No

Agile

No

Chat

Yes

5. Hubstaff

Hubstaff is more than a time tracker. With Hubstaff Tasks, you can plan, delegate, and track tasks, all while keeping an eye on the bigger picture. It’s an affordable Kanban app that you can use with or without the “standard” productivity tracker software. FULL REVIEW

  • Affordable and agile
  • Sleek interface
  • Quick setup and staff training
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Hubstaff is more than a time tracker. With Hubstaff Tasks, you can plan, delegate, and track tasks, all while keeping an eye on the bigger picture. It’s an affordable Kanban app that you can use with or without the “standard” productivity tracker software. FULL REVIEW

Free version

Yes (up to five users)

Mobile apps

Android, iOS

Time tracking

Yes

Automated workflows

Yes

Kanban

Yes

Gantt

No

Agile

Yes

Chat

No

6. Teamwork

Teamwork is a project management tool. Add Teamwork Spaces and it becomes a one-stop planning-to-execution software for your business. The Teamwork apps are user-friendly and you get a scalable, all-in-one solution for all types of businesses. FULL REVIEW

  • Comprehensive solution
  • Complete collaboration suite
  • Gantt and Kanbans
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Teamwork is a project management tool. Add Teamwork Spaces and it becomes a one-stop planning-to-execution software for your business. The Teamwork apps are user-friendly and you get a scalable, all-in-one solution for all types of businesses. FULL REVIEW

Free version

Yes

Mobile apps

Android, iOS

Time tracking

Yes

Automated workflows

No

Kanban

Yes

Gantt

Yes

Agile

Yes

Chat

Yes

7. Xtensio

Work together on business documents, reports, case studies, or a presentation for shareholders. With a smart image editor and real-time collaboration tools, Xtensio makes branding effortless. Its beautiful templates are great for any type of visual you need. FULL REVIEW

  • User-friendly design tool
  • Sleek templates
  • Multiple document types
Try Now

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Work together on business documents, reports, case studies, or a presentation for shareholders. With a smart image editor and real-time collaboration tools, Xtensio makes branding effortless. Its beautiful templates are great for any type of visual you need. FULL REVIEW

Free version

Yes (free to test the editor)

Mobile apps

No

Time tracking

No

Automated workflows

No

Kanban

No

Gantt

No

Agile

No

Chat

No

The Best Collaboration Software – Reviews & Comparison

Collaboration apps help you work alongside other people on a certain project.

In this article, we rank the best collaboration software.

Whether you’re a part of a three-person or a 300-person team, you’ll find a solution for your needs.

A team collaboration app provides a shared virtual environment for collaboration. From keeping your files safe to real-time collaborative editing, it exists to make your shared work smoother and easier.

Here’s how to pick the best option for your organization:

The Best Team Collaboration Software for 2021

nTask
nTask
nTask

MOST AFFORDABLE TASK MANAGEMENT

Starting at
$ 2.99 /user/mo
  • Free versions Yes
  • Mobile app Android, iOS
  • Time tracking Yes
  • Automated workflows No
  • Kanban Yes
  • Gantt Yes
  • Agile No
  • Chat Yes
  • Affordable pricing
  • Functional free plan
  • Comprehensive project and task management
  • Easy collaboration
  • Wealth of integrations
  • Risk management and issue tracking
  • Limited storage space
  • No versioning
  • Few analytics

Task management has never been easier—but nTask is way more than just a to-do list app!

What Is nTask?

nTask is a cloud-based team collaboration tool that helps you:

  • Plan projects and break down the steps
  • Organize tasks with simple to-do lists or Kanban boards
  • Track progress with interactive Gantt Charts
  • Keep an eye on the budget and time spent with easy-to-use tools
  • Collaborate in dedicated workspaces with team chat and task commenting

That’s not even all.

nTask features additional functions like meeting planning, issue tracking with linking to projects and tasks, risk management through a risk matrix and mitigation plans, and more.

Pricing

nTask’s pricing is set in four tiers, including a free plan. The premium plans all come with a 14-day free trial that doesn’t require a credit card to sign up.

Basic 

It doesn’t cost anything to use nTask’s basic collaborative tools. The Basic plan includes: 

  • Five team members
  • 100MB storage
  • Unlimited workspaces and tasks
  • Meeting management
  • Time tracking
  • Issues tracking

This is great for freelancers, solo entrepreneurs, and micro-businesses, but it still lacks project planning features.

If you need more space and functionality, consider upgrading:

Premium

The Premium plan costs only $1/user/month for the first three users and $2.99/user/month for the rest.

With this package, you get team collaboration features like:

  • 5GB storage space
  • Project planning and management tools
  • Kanban for task organization
  • Gantt diagrams for progress tracking
  • Bulk actions and custom filters to optimize your work
Business

To expand nTask’s functionality even more, consider the Business plan for $7.99/user/month. 

You get everything in Premium, plus extra perks for collaborating online like:

  • 10GB of storage space
  • Custom roles, permissions, and status to facilitate team management
  • Kanban board templates to optimize your planning
  • Risk management tools
  • Reporting feature
  • Additional advanced integrations
Enterprise

This quote-based pricing tier tailors nTask’s online collaboration features to your individual needs. You’ll get a dedicated cloud for your files, your personal success manager, and custom onboarding to make the transition as smooth as possible.

nTask Best Features

  • Project planning and breakdown
  • Comprehensive task management
  • Risk mitigation and issue tracking
  • Meeting planning
  • 1,000+ integrations
  • Easy group collaboration and communication
  • Affordable pricing
  • Forever free plan available
  • 14-day free trial (no credit card required)

What We Disliked

Though nTask has most essential collaboration features, it lacks version control, so you’ll have to be extra careful with that.

The storage space is also fairly limited, even with a premium subscription. You won’t find many analytics tools either.

nTask User Reviews

nTask is a fairly popular online collaboration software used by small-scale operations and large organizations alike.

Common points of praise include the cost-effective pricing and functional free plan, as well as the general ease-of-use and high functionality that nTask offers. The risk management tool is another crowd-pleaser, with plenty of reviewers citing it as a key perk.

But nTask’s collaboration system is not without its faults.

Some users report poor customer support, while others mention the customization options aren’t enough. Other minor complaints include the calendar starting on Monday and the lack of photo previews when you upload a document into the project.

We Recommend nTask For…

nTask is the best team collaboration app for budget-conscious managers. It’s full-featured, user-friendly, and could be completely free. What else could you ask for?

Wrike
Wrike
Wrike

THE MOST COMPREHENSIVE AGILE TOOLS

Starting at
$ $9.80 /user/mo
  • Free versions Yes
  • Mobile apps Android, iOS
  • Time tracking Yes
  • Automated workflows Yes
  • Kanban Yes
  • Gantt Yes
  • Agile Yes
  • Chat No
  • Very robust functionality
  • Agile tools
  • User reporting and management
  • Special-purpose plans
  • Detailed analytics
  • Simple setup
  • Pricey
  • Steep learning curve

Comprehensive project management for all sorts of organizations. Is Wrike really all that

What Is Wrike? 

Wrike is a collaborative platform to power your Agile planning and project management.

Its key features include:

  • Robust collaboration tools with instant task, file, and report sharing
  • Workflow optimization through visual proofing and automated approval
  • Productivity-minded templates like Kanbans, Gantt charts, and pre-built workflows
  • Improved visibility with easy time tracking, portfolio management, and advanced analytics

Wrike’s collaboration solutions can be tailored and scaled to your needs.

For instance, enterprise clients will enjoy advanced security features like role-based access and encryption key ownership.

On the other hand, small organizations will love the forever-free simple task sharing plan or the affordable but full-featured lower-tier packages.

Pricing

Wrike’s collaborative tools come in four all-purpose plans.

There are additional solutions specifically built for marketers and service delivery teams. To learn more about them, contact sales and you’ll receive a personalized quote.

Free

The forever-free plan provides essential task sharing and collaboration tools for up to five users. You get 2GB of storage space, along with board and spreadsheet views for task management and basic integrations with third-party apps.

Professional

The Professional plan is available for five, ten, or 15 users and costs $9.80/user/month.

It features additional remote collaboration tools like task and subtask management, Gantt charts for tracking progress, and advanced integrations.

You can involve contractors and freelancers at no extra cost and create custom dashboards to keep everything organized. This plan also upgrades you to 5GB storage space.

Business

The Business plan will set you back $24.80/user/month, but it offers a cornucopia of Agile management solutions for up to 200 users in each team.

Key perks include collaboration tools like:

  • Custom fields and workflows
  • Advanced user management
  • Shared calendars
  • Optimized request forms
  • Time tracking

You also get the Salesforce integration, as well as advanced analytics and easy reporting.

Enterprise

Finally, the quote-only Enterprise collaboration suite can include anything you need—comprehensive security measures (even military-grade encryption), user analytics and insights, compliance tools, 100+ GB storage, etc.

Wrike Best Features

  • Agile collaboration planning
  • Robust and scalable tools
  • Improved visibility
  • Marketing and service-provider-specific tools
  • Easy setup

What We Disliked

Wrike is a fantastic cloud collaboration platform, but it’s not the cheapest option. Sure, you get a lot of features, but the sheer amount of things you can do with the software can be overwhelming. Do take into account the steep learning curve for this one.

Wrike User Reviews

Many users deem Write the best team collaboration app. Well-liked and respected, it helps companies tackle day-to-day work without losing sight of the bigger picture.

For such a robust tool, Wrike is also surprisingly simple to set up, though users admit there is a learning curve. The wealth of features is a blessing and curse, some clients comment, as it’s easy to get lost in all the options.

Once they get used to it, though, most reviewers agree that Wrike is the best team collaboration software they could’ve picked.

We Recommend Wrike For…

Wrike is an excellent Agile planning and management tool with tons of handy features and scalable options.

That said, to make the most of it, you’ll probably want to get the $24.80/month plan—and that’s not small-business-friendly at all.

Thus, Wrike is better for larger companies that don’t mind the heftier price tag, as long as it guarantees top quality.

ProProfs
ProProfs
ProProfs

THE BEST INTERNAL Q&A KNOWLEDGE BASE

Starting at
$ 2 /user/mo
  • Free versions Yes
  • Mobile apps Android, iOS
  • Time tracking Yes
  • Automated workflows Yes
  • Kanban Yes
  • Gantt Yes
  • Agile No
  • Chat Yes
  • Separate Q&A and chat feature
  • Project planning and management
  • Time tracking
  • Financials and compliance
  • Cost-effective pricing
  • Additional training tools
  • Best-known as a training tool
  • Occasional glitches

ProProfs is a team communication tool on steroids. Here’s why we love it so much:

What Is ProProfs?

ProProfs is a training tool.

Surprised?

Don’t be.

While ProProfs’ first niche was providing training to employees no matter where they are, the app has since branched out into other related fields.

So, why is it a group collaboration software?

Because it helps teams organize their knowledge exchange much more efficiently and create calm, learning-focused environments.

ProProfs provides a separate Q&A and chat function.

This way, your employees can ask a question in the Q&A section and the answer will be recorded and visible to the entire team. The responses are also searchable, creating an internal knowledge base of sorts. You’ll never lose useful information—even years down the line!

As a team communication software, ProProfs allows private messages and groups.

You can also use it to plan and track your projects with its simple project management software. To find more advanced features of this sort, check out our list of the best project management tools.

Pricing

ProProfs offers hand tools for all business-related needs. They come with different pricing plans.

ProProfs Project

The project management tools are available in one of two packages:

  • Essentials for $2/user/month billed annually or $3/user/month billed monthly
  • Premium for $4/user/month billed annually or $6/user/month billed monthly

Both plans include the basics—tasks & subtasks, shared calendars, different views, Kanban, assigning tasks, collaborative work, etc.

On top of that, the Premium package features advanced employee management functions like roles and permissions, as well as time tracking. You can use financial tools too—invoicing, expenses, billing, etc.

You can try either plan with the 15-day free trial.

ProProfs Collaborate

This solution includes all the team tools for building a Q&A space. Pricing starts at $0/month. That’s right—you can get this entirely for free!

ProProfs Best Features

  • Q&A separate from chat
  • Searchable internal answers section
  • Project planning and management functions
  • Time tracking, financials, workflow optimization
  • Affordable pricing
  • Additional upskilling through training tools, quizzes, etc.

What We Disliked

While ProProfs is among the best collaborative communication tools, it’s mostly known as a quiz creator. There are still some design and user-friendliness details to be smoothed out—but we’re sure the team is working on it as they keep expanding the functionality.

ProProfs User Reviews

ProProfs is best known as an employee training tool. Fair enough, their features in this niche are great—but where are all the collaboration software reviews? They exist; they’re just not a lot.

Users are very happy with ProProfs’ online collaboration platform. The unique approach to knowledge exchange and communication is definitely a selling point and so is the wide range of solutions that ProProfs offers.

The negative reviews are few and far between, with the chief complaints being about technical glitches and about the length of the trial period.

We Recommend ProProfs For…

ProProfs is the best team collaboration software for improving employees’ access to information, ensuring they can exchange knowledge easier, and keeping great answers even years after submission.

We highly recommend it for any company that wants to create an internal knowledge base—and benefit from the additional services ProProfs offers.

Chanty
Chanty
Chanty

THE MOST PRODUCTIVE TEAM COMMUNICATION

Starting at
$ 3 /user/mo
  • Free versions Yes
  • Mobile apps Android, iOS
  • Time tracking No
  • Automated workflows No
  • Kanban Yes
  • Gantt No
  • Agile No
  • Chat Yes
  • Clean layout
  • User-friendly and productivity-boosting
  • Affordable pricing
  • Free plan available
  • Unlimited calls, conversations, and searchable history
  • No sophisticated collaboration features
  • Limited integrations on the free version

Chanty is like a cleaner, more productivity-focused Slack.

Here’s what it has to offer:

What Is Chanty?

Chanty is a team communication software with built-in task creation and management features. And, yes, it looks a whole lot like Slack.

The platform’s main selling point is simplicity and efficiency.

Chanty’s motto is “Get more things done, together.”  and it lives up to it. As far as collaboration applications go, Chanty doesn’t overcomplicate things:

You have all of your conversations—public and private (invite-only)—on the right.

Open them up, talk via text, voice, or video calls, and create tasks within the discussion. Then you can add other relevant people to the task and talk about it in another task-related space.

You can also view tasks in Kanban mode or expand the functionality with multiple third-party integrations.

Pricing

Chanty’s pricing is also refreshingly simple.

You have a free plan with up to ten people. If your team is larger, you have to go premium. 

The Business plan will set you back $3/user/month billed annually or $4/user/month billed monthly.

Both team collaboration solutions come with unlimited calls, conversations, and searchable history. The Business plan also lets you set user roles and permissions, add more guest users, and use an unlimited number of integrations.

Chanty Best Features

  • Sleek, easy-to-navigate layout
  • Chat, voice, and video calls
  • Create tasks within conversations
  • Task-specific spaces
  • Kanban view
  • Simple and affordable pricing

What We Disliked

Chanty’s main downside is it’s not a comprehensive team software. You can’t work together in real-time, you can’t plan projects or track progress. Chanty is focused on the everyday mechanics of work, not on the big-picture planning.

Chanty User Reviews

Chanty users aren’t expecting a document collaboration software or a robust project planning solution—so they’re not complaining about the lack of these features.

Ultimately, Chanty is a Slack alternative.

Fans of Chanty like the simple, productivity-minded design and the easy task creation. Chanty is also very affordable—even if you pick the premium version.

We Recommend Chanty For…

We highly recommend Chanty for day-to-day workplace collaboration. It’s clean, user-friendly, and it has some super handy features—plus, the pricing is great.

Hubstaff
Hubstaff
Hubstaff

BEST FOR HUBSTAFF USERS

Starting at
$ 4.17 /user/mo
  • Free versions Yes
  • Mobile apps Android, iOS
  • Time tracking Yes
  • Automated workflows Yes
  • Kanban Yes
  • Gantt No
  • Agile Yes
  • Chat No
  • Affordable and agile
  • Sleek interface
  • Quick setup and staff training
  • Automatic Hubstaff integration
  • Free plan available
  • Time tracking only with Hubstaff
  • No project cloning

Hubstaff makes time tracking a breeze.

Here’s everything it can do for your business:

What Is Hubstaff?

Hubstaff is a productivity monitoring app.

You have a remote team and you want to make sure they stay on-task? Just ask them to turn on Hubstaff—the program will keep track of their activity and take occasional screenshots to make sure they’re working.

But how is this a business collaboration software?

It is if you combine it with Hubstaff Tasks.

Like all good Agile collaboration tools, Hubstaff Tasks helps you break down projects into tasks, assign people to them, and organize your work into Sprints to boost productivity.

Hubstaff Tasks automatically syncs to Hubstaff, but you can also use it as its own project management software.

To get started:

  • Create your Organization page
  • Invite your team—if you use Hubstaff, you can import them directly
  • Set up projects using the ready-made templates (or choose a custom design instead)
  • Begin creating lists, workflows, and tasks

Hubstaff Tasks also lets you create an “Epic view where you can see all disparate tasks in the same place. It’s one of the handiest collaborative work management tools as it gives you a bird’s eye view of the project even if your tasks are spread around departments and teams.

Pricing

Hubstaff Tasks’ free plan allows up to five users with 100MB storage for each. You’re limited to ten projects on the platform.

The Premium plan will set you back $5/user/month (or $4.17/user/month billed annually) and includes:

  • Unlimited users, projects, and Epics
  • 5GB storage per user
  • Advanced progress tracking—timelines, roadmap, teams, etc.

Hubstaff Best Features

  • Affordable collaborative system
  • Agile principles
  • Intuitive and easy-to-use
  • Independent use from the time tracker available
  • Seamless integrations (with Hubstaff and more)

What We Disliked

While Hubstaff Tasks checks (almost) all the boxes, there are way more comprehensive collaboration platforms. If you want to use time tracking, you still need the regular Hubstaff. Many collaboration sites will offer that in the same neat package.

Hubstaff User Reviews

Most team collaboration software reviews praise Hubstaff Tasks for its simplicity and quick workflows. Managers happily report that getting started with it was easy and so was training employees to use it.

Most of the downsides that reviewers quote are minor—e.g., small technical glitches or the fact that you can’t clone projects for quicker setup.

We Recommend Hubstaff For…

Hubstaff Tasks is a great team collaboration software if you’re already using Hubstaff. It’s also a budget-friendly option for smaller organizations that still need a functional Kanban app.

Teamwork
Teamwork
Teamwork

ALL-IN-ONE PROJECT MANAGEMENT

Starting at
$ 10 /user/mo
  • Free versions Yes
  • Mobile apps Android, iOS
  • Time tracking Yes
  • Automated workflows No
  • Kanban Yes
  • Gantt Yes
  • Agile Yes
  • Chat Yes
  • Comprehensive solution
  • Complete collaboration suite
  • Gantt and Kanbans
  • Real-time sync and collaboration
  • Free project planning solution
  • Multiple integrations
  • No Teamwork Spaces free plan
  • Mostly a project management tool

Top-rated project management tool Teamwork keeps your team organized and productive without breaking the bank.

What Is Teamwork?

Teamwork is a project management and collaboration software.

Setting it up and getting started is surprisingly simple with this one. It’s easy to navigate Teamwork to create projects, invite colleagues, and add milestones and tasks.

You can also pick how your project looks visually. What do you see when you first log in? A dashboard-style overview of everything involved or a list of milestones and tasks? You get to pick.

To keep track of progress, Teamwork has interactive Gantt charts, as well as Kanban views of your workflow.

Still, Teamwork is primarily a project management tool. But the company has several collaboration tools for business and they all integrate to create a productivity-first environment.

To use Teamwork as a  project collaboration app, consider getting:

  • Teamwork Chat, a quick messaging add-on
  • Teamwork Spaces, its file collaboration software
  • Teamwork CRM that helps you pipeline leads and opportunities
  • Teamwork Desk, a helpdesk software solution

If you don’t want to put all your eggs in one basket, you can pick another helpdesk software or customer experience management solution and combine them with Teamwork.

To use Teamwork for both planning and working on your projects, we recommend getting Teamwork plus Teamwork Spaces. This combo helps you align project planning with execution through a shared online workspace, plus cloud collaborations.

Pricing

Teamwork offers a 30-day free trial for all of their plans, plus a forever free solution. Here are the packages for the “regular” Teamwork—and we cover the Teamwork Spaces pricing next.

Free

Teamwork’s free online collaboration tools include standard project management functionality for up to two projects and five users. You get 100MB storage and you can integrate with third-party apps through Zapier.

Deliver

The Pro plan will set you back: 

  • $10/user/month billed annually
  • $12.5/user/month billed monthly

You can create up to 300 projects and invite unlimited client users to watch your progress. The Pro also includes time tracking, invoicing, and setting project owners.

Grow

Teamwork’s next tier of project management software costs:

  • $18/user/month billed annually
  • $22.5/user/month billed monthly

It gives you a whopping 250GB storage, lets you plan up to 600 different projects and use all integrations, including advanced ones like HubSpot and Microsoft Project.

Enterprise

The Enterprise plan is quote-only because it’s supposed to fit your business like a glove. There are no limits to the number of projects or users and you can get over 500GB storage. Contact the sales team to talk about what your business needs.

Teamwork Spaces

Teamwork’s cloud collaboration tools help you work on documents together—creating, editing, and sharing content in the same hub.

The Starter plan costs $8/user/month with annual billing. If you pay monthly, it’s $10/user/month.

This plan only allows up to five users and has a 30-page limit.

If your team is bigger, the Pro plan is cheaper—it’s $4/user/month with a yearly commitment or $5 if you pay monthly.

There is a six-user minimum but no upper limit to the number of users. You also get unlimited pages and spaces, as well as advanced editor features.

For even larger companies, contact sales to talk about the enterprise collaboration tools and get a custom offer. You can also ask about Teamwork One, which includes all Teamwork apps for project management and collaboration.

Teamwork Best Features

  • Project planning and execution functionality
  • Five-tool collaboration suite
  • Gantt charts and Kanban view
  • Free plan available for project planning
  • Real-time collaborative online workspace
  • Wealth of integrations

What We Disliked

While Teamwork could easily be the best team collaboration app with its solid integrations, you need Teamwork Spaces for true group collaboration tools.

And, unlike Teamwork, Teamwork Spaces doesn’t have a free plan. If free collaboration software is what you’re after, look elsewhere.

Teamwork User Reviews

Most users know Teamwork as a project management app—we know, we’re a broken record on this one.

Those who use Teamwork Spaces found it through Teamwork, not the other way round. The seamless integration between the two is what draws people in—though the sleek, easy-to-use project collaboration tools are also a common point of praise.

Any complaints? A couple of them.

Some aspects of the software are clunkier than others—e.g., inserting pictures into documents or using tables. Another common complaint is the lack of sophisticated reporting.

We Recommend Teamwork For…

First things first:

We recommend Teamwork in combination with Teamwork Spaces for comprehensive project planning and business collaboration tools. It’s a great solution if you want a one-stop destination for managing and executing projects.

Xtensio
Xtensio
Xtensio

BEST FOR BUSINESS DOCUMENTS & DESIGNS

Starting at
$ 8 /mo
  • Free versions Yes
  • Mobile apps No
  • Time tracking No
  • Automated workflows No
  • Kanban No
  • Gantt No
  • Agile No
  • Chat No

Design tool meets collaboration website—and it makes creating beautiful live documents easier than ever.

What Is Xtensio?

Xtensio is a business design collaboration app.

Step one—it helps you build beautiful documents. You can drag and drop, resize, change the background and color, use interactive modules, etc.

Step two—it’s a team collaboration platform where you share a workspace with your colleagues. Your creations automatically save and sync in real-time. Plus, you can use version control to keep track of the changes.

What kind of things can you do with Xtensio? Virtually anything:

  • Marketing visuals like landing pages, virtual brochures, and user persona profiles
  • Operations essentials like invoices, employee handbooks, and meeting agendas
  • Business development documents like proposals and sales sheets
  • Reports of all sorts—monthly, quarterly, marketing reports, case studies, etc.

Although you can build landing pages with landing page builders and generate business development documents with business plan software, with Xtensio you have all of this and more in one place.

Pricing

Xtensio lets you try out the editor for free, but it doesn’t offer free collaboration tools or a trial.

You can pick one of four paid plans:

Personal

This plan is suitable for one user and it costs $8/month billed annually or $10/month billed monthly.

It has all the essentials, too. You can create unlimited documents, download them in multiple different formats, use all Xtensio templates without the watermark, upload unlimited images up to 4MB each, and so on.

Personal Pro

This online project collaboration plan will cost you $12/month paid yearly or $15/month billed monthly. It is suitable for individual use only and very similar to the previous package, with a few additions.

You can send password-protected links, retain data history for up to three months instead of just one, analyze stats and customize links, and get priority support.

Team

The Team plan is suitable for 3-20 users. It will set you back $10/seat/month billed yearly or $12/month paid monthly.

It lets you invite up to ten guests, create a team branding guide, collaborate in real-time with users, receive weekly workplace insights, and more.

Enterprise

If your team has 20+ members, you can get a customized package with full access to all of Xtensio’s tools for collaboration.

With this package, you can work on unlimited projects, invite unlimited guests, get all customization and analytics functions, and more.

To purchase this full-featured enterprise collaboration platform package, contact sales to discuss your needs and get a quote.

Xtensio Best Features

  • Easy-to-use design tool
  • Beautiful templates
  • Versatile document types
  • Easy, real-time collaboration
  • Versioning and user controls
  • Analytics and insights (only with the Full Access plan)

What We Disliked

Though Xtensio is one of the best collaboration apps for designing pretty documents, it’s not a sophisticated image editor by any means. If you have a graphic design team already, they might not be on board. If you want to create beautiful images without a graphic designer, though, Xtensio is the app for you.

Xtensio User Reviews

Honestly, more people should learn about Xtensio. It’s one of the coolest group collaboration apps we’ve reviewed. But is it the best collaboration software, according to Reddit? We can’t tell you; there are only a handful of posts about it.

The Xtensio reviews that do exist, however, are overwhelmingly positive. Users praise the unique design and collaboration concept, as well as the easy-to-use interface of the software.

The one complaint that does repeat, though, is about customer support. Apparently, some people felt misled into buying the pricier plan, while others had issues downgrading.

We Recommend Xtensio For…

Xtensio has the best collaboration tools for designing business documents and marketing visuals as a team. If you need project-sharing software for design, Xtensio is definitely for you.

Great Collaboration Software That Didn’t Make the Cut 

We looked at some of the best online collaboration tools. Here are the second-best. These weren’t our first choice, but they still deserve an honorable mention:

  • Evernote is a note-taking app that offers online collaborative tools with its Business plan. We love the simplicity—and it does what it promises—but we picked more versatile solutions for our list of top collaboration tools.
  • Todoist is a to-do list app that works exceptionally well. It lacks more sophisticated features but boasts a clean UI and handy productivity-first functions.
  • DragApp is an all-in-one workspace app that optimizes a wide range of workflows. There is a forever free plan, as well as a premium for $8/user/month.

The Google collaboration tools are also worth mentioning. Companies around the world use G-Suite, which is now known as Google Workspace, for collaborative work.

How We Ranked the Best Collaboration Software

We promised to give you the best collaboration tools for teams. But how did we choose our top picks?

Here’s the step-by-step process:

  1. Research – We started by reading through best collaboration software reviews to learn what real businesses are using and what they love and hate about their current solution.
  2. Evaluate – We went through the options one by one to create a list of promising, potentially the best collaborative software providers.
  3. Analyze – Then we went in deeper into the features list to create a shortlist of solutions to test out.
  4. Test – We tried the top picks ourselves to see what they’re really capable of.
  5. Review – We considered the unique perks and functions of the collaboration programs and how they would impact your business (there’s no use in fancy features if they don’t make your life easier).
  6. Compare – We made sure the pricing is fair and fits the target user budget—extra points for free trials and (even better) forever free plan options.

Finally, we made it a point to include a variety of collaboration products for different use cases. For example, Xtensio is perfect for design collaboration. nTask, on the other hand, works great as a meeting collaboration software, though it also has other perks.

What Is Collaboration Software?

Any solution that makes collaboration in your team easier could be the best team collaboration app for you.

Examples of collaboration tools range from Zoom and the Google apps to Teamwork, Hubstaff, and Wrike. As long as you collaborate using technology, it’s a collaboration application.

Picking the best option for your team can be tricky and that’s what this whole article was about—to help you choose.

But if you’re wondering:

Do I even need collaborative tools?

Here is your answer:

Who Should Use Team Collaboration Software?

If your team wants to work together virtually, you need a collaboration software tool. Use cases vary a lot, sure, but office collaboration tools come in all shapes and sizes.

There are standard options like nTask and Teamwork Spaces where you can work together on documents, keep track of tasks, sync your progress across devices, etc.

But our list of collaboration tools also includes need-specific solutions:

Want to talk in a neat, productivity-first app?

Chanty is one of our favorite group communication tools. You can join channels, private message colleagues, and create tasks right from the software.

Need to optimize employee learning?

Create an internal Q&A space with ProProfs—the answers will be available (and searchable) for years to come.

Looking for ways to keep your branding consistent, even with a bunch of people creating different business-related documents?

Xtensio is a group work app for design-related projects.

How to Choose the Best Collaboration Software for Your Project?

Collaborative software reviews (like this master article) are a great place to start. We ranked the best team collaboration tools and have all the information in one neat location

But before you set your heart on any option, consider these three questions:

  • Will this make my work easier? There might be a learning curve with some apps, but they should ultimately optimize your workflow.
  • Can I afford it? Set a budget and stick to it. There are always different options—free work software exists too.
  • Do I trust this provider? It should go without saying—don’t download any dodgy app that you come across. That’s where reviews help. If nobody is talking about the software, it’s probably not the most reputable option.

Wrap Up

There you have it—now you know what collaboration software is, why you need it, and how to pick the best option.

Ultimately, the best collaboration software depends on your business. A small NGO doesn’t need the same tool as a large banking institution—shop around for a solution that fits your needs and your budget.

FAQ

What Are the Best Collaboration Tools for Teamwork?

Some of our favorite team collaboration tools include Hubstaff and Chanty. That said, the perfect option depends on your needs—so check out our entire “best of” list to decide which software suits you best.

What Are the Best Online Collaboration Tools in 2021?

Some of the best collaboration software of 2021 include:

  • nTask if you’re budget-conscious
  • Wrike for Agile planning and management
  • Chanty for powerful work-together tools
  • Xtensio for creating business content
What Is the Most Popular Workplace Collaboration Tool?

That would depend on your industry. Some of the best-known online collaboration tools include Wrike, Hubstaff, and Teamwork.

What Are Examples of Collaboration Tools?

Team collaboration software are apps like nTask, Chanty, ProProfs, and more.

Is Zoom a Collaboration Tool?

Yes, video conferencing tools like Zoom are collaboration apps. They help you connect with your team, exchange ideas, discuss progress—in short, they allow you to work together. Zoom is very reliable and affordable, too, making it one of the best collaboration software.