Best Project Management Software of 2021

Maximizing employee productivity can be easy with the best project management software.

We reviewed the leading solutions to help you pick the one most suitable for your needs.

This is how we evaluated the top solutions:

  1. We scoured the Web for top-performing project management solutions.
  2. We signed up for a trial and tested each program.
  3. We took the price into account and delivered our final evaluation.

You can find everything you need to know in the reviews below.

Best Project Management Software in 2021

1. Monday.com

Monday.com makes it easy to plan and manage projects, no matter how complex. With 200+ workflow templates based on real use cases, robust integrations, and top-notch collaboration functionality, it’s one of the most full-featured project management programs of 2020. FULL REVIEW

  • User-friendly interface
  • Centralized planning
  • Easy project tracking
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Monday.com makes it easy to plan and manage projects, no matter how complex. With 200+ workflow templates based on real use cases, robust integrations, and top-notch collaboration functionality, it’s one of the most full-featured project management programs of 2020. FULL REVIEW

Project tracking

Yes

Automated workflows

Yes

Cloud-based

Yes

File sharing

Yes

2. Scoro

Our enterprise-level favorite Scoro packs robust functionality in a sleek, easy-to-use interface. This all-in-one solution helps you plan and execute all aspects of a corporate project, no matter how complex. From quotes and task creation to time tracking, invoicing, and reports, Scoro brings together an impressive set of features that large teams will appreciate. FULL REVIEW

  • Comprehensive functionality
  • Easy-to-learn and glanceable interface
  • Robust integrations
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Our enterprise-level favorite Scoro packs robust functionality in a sleek, easy-to-use interface. This all-in-one solution helps you plan and execute all aspects of a corporate project, no matter how complex. From quotes and task creation to time tracking, invoicing, and reports, Scoro brings together an impressive set of features that large teams will appreciate. FULL REVIEW

Project tracking

Yes

Automated workflows

Yes

Cloud-based

Yes

File sharing

Yes

3. Podio

This project management platform integrates with a wide range of apps and boasts affordable pricing (even a fully functional free plan). It’s a one-stop solution for organizing all relevant project information. But Podio’s main strength is customizability. Tailor the program to your needs with easy-to-deploy custom apps or choose from the library of pre-made add-ons to make Podio work for your business needs. FULL REVIEW

  • All-in-one platform
  • Encourages collaboration
  • Fully customizable
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This project management platform integrates with a wide range of apps and boasts affordable pricing (even a fully functional free plan). It’s a one-stop solution for organizing all relevant project information. But Podio’s main strength is customizability. Tailor the program to your needs with easy-to-deploy custom apps or choose from the library of pre-made add-ons to make Podio work for your business needs. FULL REVIEW

Project tracking

Yes

Automated workflows

Yes

Cloud-based

Yes

File sharing

Yes (through an integration)

4. Zoho Projects

Zoho’s project management software offers a wealth of features, integrations, and add-ons for a very affordable price. With full time, budget, and resource tracking, Zoho Projects helps you build winning workflows, while the built-in communication features make collaboration a breeze. FULL REVIEW

  • Comprehensive breakdown and task tracking
  • Budgeting, invoicing, and issue tracking
  • Free version
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Zoho’s project management software offers a wealth of features, integrations, and add-ons for a very affordable price. With full time, budget, and resource tracking, Zoho Projects helps you build winning workflows, while the built-in communication features make collaboration a breeze. FULL REVIEW

Project tracking

Yes

Automated workflows

Yes

Cloud-based

Yes

File sharing

Yes

5. Wrike

Getting started with Wrike couldn’t be easier. This deceptively simple project manager is also a surprisingly robust tool. Use it for granular task breakdown, comprehensive tracking, and glanceable (but information-rich) reporting. Not only does Wrike speed up your work, but it also improves your processes, helps you manage resources better, and avoid employee burnout for a happier, more productive team. FULL REVIEW

  • Quick setup and onboarding
  • Easy to tailor
  • 360-degree view dashboards and reporting
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Getting started with Wrike couldn’t be easier. This deceptively simple project manager is also a surprisingly robust tool. Use it for granular task breakdown, comprehensive tracking, and glanceable (but information-rich) reporting. Not only does Wrike speed up your work, but it also improves your processes, helps you manage resources better, and avoid employee burnout for a happier, more productive team. FULL REVIEW

Project tracking

Yes

Automated workflows

Yes

Cloud-based

Yes

File sharing

Yes

6. Hive

Hive is the perfect solution for small to midsize teams, especially if you’re on a limited budget. The dashboard brings everything you need in the same place, while action cards provide a one-stop destination for relevant files, employees, and deadlines. With smart insights, you can gain granular knowledge about personal and team productivity, as well as time tracking. FULL REVIEW

  • Affordable and straightforward pricing
  • Easy onboarding and customization
  • Productivity analysis and insight
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Hive is the perfect solution for small to midsize teams, especially if you’re on a limited budget. The dashboard brings everything you need in the same place, while action cards provide a one-stop destination for relevant files, employees, and deadlines. With smart insights, you can gain granular knowledge about personal and team productivity, as well as time tracking. FULL REVIEW

Project tracking

Yes

Automated workflows

Yes

Cloud-based

Yes

File sharing

Yes

7. ClickUp

One app to rule them all, right? ClickUp makes an ambitious promise and actually delivers. They integrate all work-related tools in one sleek workspace. Effortless collaboration, rich functionality, and near-endless customization options - that is the name of the game! FULL REVIEW

  • Rich functionality
  • Tailor to your needs
  • Event planning
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One app to rule them all, right? ClickUp makes an ambitious promise and actually delivers. They integrate all work-related tools in one sleek workspace. Effortless collaboration, rich functionality, and near-endless customization options - that is the name of the game! FULL REVIEW

Project tracking

Yes

Automated workflows

Yes

Cloud-based

Yes

File sharing

Yes

8. ProProfs

ProProfs is a comprehensive project management app that doesn’t sacrifice ease-of-use but still offers a cornucopia of tools for businesses. The platform helps you organize everything - task breakdown, time, budgeting, resource allocation, employee engagement. And, with a 14-day trial period and 30-day money-back guarantee, they’re one of the most generous tools on the market. FULL REVIEW

  • Clean, user-friendly layout
  • Efficient time planning and tracking
  • Budgeting and cost estimates
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ProProfs is a comprehensive project management app that doesn’t sacrifice ease-of-use but still offers a cornucopia of tools for businesses. The platform helps you organize everything - task breakdown, time, budgeting, resource allocation, employee engagement. And, with a 14-day trial period and 30-day money-back guarantee, they’re one of the most generous tools on the market. FULL REVIEW

Project tracking

Yes

Automated workflows

Yes

Cloud-based

Yes

File sharing

Yes

9. MeisterTask

MeisterTask makes Agile project management easy and affordable. With a straightforward layout, easy onboarding, and robust integrations, this is the perfect app for IT and dev teams. And, since it’s perfectly scalable (including a simple free version), it’s an excellent choice for smaller companies and startups. FULL REVIEW

  • Perfect scalability
  • Agile project planning
  • Sleek and intuitive task management
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MeisterTask makes Agile project management easy and affordable. With a straightforward layout, easy onboarding, and robust integrations, this is the perfect app for IT and dev teams. And, since it’s perfectly scalable (including a simple free version), it’s an excellent choice for smaller companies and startups. FULL REVIEW

Project tracking

Yes

Automated workflows

Yes

Cloud-based

Yes

File sharing

Yes

The Best Project Management Software – Detailed Reviews

Today, we’re looking at the best project management software to supercharge your productivity and boost progress without driving your team to the verge of a mental breakdown. 

We at HostingTribunal will help you choose the best work planning tool for your team, to match your industry, company size, and the complexity of your work. The software on this list can help with: 

  • Task breakdown and scheduling
  • Resource allocation
  • Cost control and budget management
  • Collaboration and human resource management 

And some of these tools can even support decision making for the managing team with analysis and data-rich reports

So, let’s jump straight into the best project management software of 2020:

Monday.com
Monday.com

BEST FOR MID-SIZE & ENTERPRISE COMPANIES

Starting at
$ 8 /mo
  • Project tracking: Yes
  • Automated workflows: Yes
  • Cloud-based: Yes
  • File sharing: Yes
  • Free version: Yes
  • Platforms: Windows, Mac, iOS, Android, Web
  • User-friendly interface
  • Centralized planning
  • Optimized workflow templates
  • Easy project tracking
  • Synchronization and collaboration features
  • Sleek mobile apps
  • Automations to reduce busywork
  • Too pricey for small businesses
  • Limited low-tier functionality

Sleek, well-integrated, and easy-to-use – Monday.com effortlessly optimizes your processes.

What Is Monday.com?

Monday.com is a project management system that helps teams track progress, communicate efficiently, and achieve their goals. 

With 200+ templates, based on how real businesses use Monday.com, you can create an efficient workflow that yields results. 

Centralized board planning and glanceable visuals ensure managers don’t lose track of the big picture, while the robust integrations and collaboration tools support your day-to-day activities. 

Monday.com Strengths

Monday.com supports your project tracking & management with: 

  • Ready-made workflow templates for everything from start-to-finish – project management to HR, marketing, and even COVID-19 onboarding
  • Multiple project views, including Kanban, calendar, timeline, Gantt, map, form, and workflow
  • Glanceable information visualization to power data-driven decision-making – one Enterprise marketing company saw a 288% ROI thanks to this!
  • Unlimited automations for busywork (notifications, status updates, ownership assignment) to prevent human error and save time
  • Robust integrations with 40+ popular tools with automatic data sync to your project board
  • Fully searchable work history, file sharing, and collaboration tools to prevent information loss
  • Multiple native apps to expand your workflow or build your own with the Apps Framework 

Plans & Pricing

Monday’s subscription-based pricing depends on how many people are on your team. If you have 50 or more users on your account, contact sales for a quote. 

Basic 

The Basic plan costs $8/user/month billed annually or $10/user/month billed monthly for teams between 3 and 40 users

It includes: 

  • Unlimited boards 
  • Unlimited free viewers (with read-only access)
  • 5 GB of file storage
  • 1-week activity log
  • Whiteboard collaboration
  • File sharing and embedding
  • Kanban board view
  • Dashboards with data from one board only
  • Two-factor authentication and SOC 2 Type II compliance
Standard 

The Standard plan costs $10/user/month billed annually and $12/user/month billed monthly for 3-40 member teams. 

You get 20GB of storage space, as well as 6-month activity logs. The remote work functionality includes a Zoom integration, and multiple workflow views (including timeline, calendar, and map view.)

You can share your boards with guests (great for updating clients) – four guests billed as one user. Standard plan users also get 250 actions per month for automations and integrations (250 each) and dashboards, summing up three boards max. 

Pro 

The Pro plan will set you back $16/user/month billed annually or $20/user/month billed monthly. This plan is the best option for complex workflows and operations since it includes:

  • 100GB for data storage
  • 1-year activity log
  • 25,000 actions/month for automations and integrations
  • Dashboards summarizing up to 10 boards
  • Charts and data visualization
  • Dependency columns to ensure consistent relationships between items
  • Project tracking tools like multiple views and task time management
  • Google authentication for easy team access

You can also share your boards with an unlimited number of guests at no extra cost. 

Enterprise

Finally, the Enterprise plan includes the full advanced functionality of Monday.com. 

You get a whopping 1000GB for file storage, as well as 5-year activity log and 250,000 actions/month for integrations and automation. 

If you work with sensitive data, you’ll be happy to learn the Enterprise plan is HIPAA compliant. It also supports single sign-on and integration permissions

Monday.com guarantees 99.9% uptime, and they will personally onboard your team to make sure you’re making the most of the platform. 

Enterprise users also get advanced data analytics and visualization to power insight-driven decision-making and optimize processes. 

Customer Service

Getting in touch with Monday.com couldn’t be easier. They have 24/7 live support and the average response time is under 60 minutes

There are regular free webinars to teach you the ins and outs of the software, plus a detailed knowledge base. The personalized onboarding they offer to Enterprise users is another useful perk. 

Monday.com Best Features

The main perks of Monday.com are:

  • Easy and intuitive interface
  • Handy workflow templates
  • A wealth of integrations
  • Automations for busywork
  • Multiple workflow views, including Kanban, Gantt, calendar, time tracking, and more
  • Easy communication and collaboration
  • Solutions for all company sizes
  • Sleek mobile apps

What We Disliked

The downsides we noticed about Monday.com include:

  • Pricy for small businesses
  • Limited low-tier functionality – short periods for activity logs, tiny storage space, no guest viewers, etc.

Monday.com User Reviews

Monday.com is one of the most popular project management software choices for companies of all sizes. From Hulu and Universal to L’Oreal and Coca Cola, enterprises love them, but so do smaller teams. 

They have a 4.6/5 rating on Capterra and thousands of positive reviews around the Internet. The sleek, user-friendly interface and the productivity-boosting features (automations, multiple views, centralized management) are the main perks users point out. 

Some reviewers mention cheaper options on the market but still prefer Monday.com for the overall high quality of their service.  

We Recommend Monday.com For

While Monday.com is a reliable project planning software for all company sizes, we recommend it for midsize to enterprise-level organizations. The limited low-tier functionality and pricy higher subscription tiers make it less-than-perfect for small businesses or any company on a tight budget.

Scoro
Scoro

BEST FOR ENTERPRISES

Starting at
$ 26 /mo
  • Project tracking: Yes
  • Automated workflows: Yes
  • Cloud-based: Yes
  • File sharing: Yes
  • Free version: 14-day free trial
  • Platforms: iOS, Android, Mac, Windows, Web
  • Comprehensive functionality
  • Easy-to-learn and glanceable interface
  • Professional onboarding
  • Robust integrations
  • Sleek reporting to fuel data-driven decisions
  • Sales-focused and project-focused solutions
  • Phone and live chat customer support
  • Not the cheapest on the market
  • Obligatory paid onboarding for 9+ member teams

A multifaceted solution for corporate users, Scoro is the best project management app for enterprises.  

What Is Scoro?

Scoro is a project management SaaS tool that integrates all aspects of an enterprise-level project. From time and resource management to collaboration, budgeting, and finally reporting, they bring a do-it-all functionality to an easy-to-use app

Scoro Strengths

Scoro’s main benefit is packing a wealth of functionality in a single, user-friendly solution. While there is a learning curve, it’s nowhere near as steep as other program management tools. 

Project planner functionality includes easy task creation, time, and resource tracking, as well as a team calendar to keep track of what employees are doing. 

Task pages are easy-to-navigate and have all the details you need –  team members, estimated and actual completion time, relevant files, billing, and invoices, etc. 

You can review projects at a glance from the main dashboard, which contains all essential information on time, billing, and progress. 

The reporting tools are another strong point for Scoro. You can select from a list of pre-made templates and visualize data at the click of a button – it saves hours and helps you make data-driven decisions. 

Plans & Pricing

Scoro’s project management solutions come in three pricing tiers, all targeted at larger companies. All have a minimum of five users, and billing is available monthly or annually

You can also get the Ultimate plan, which includes 100% of Scoro’s functionality, but pricing is available on a per quote basis only. 

Essential

This plan includes all the basics for running your projects: 

  • Task creation and management
  • Billing and invoicing
  • Simple reporting
  • 2GB of allocated file storage
  • Google Calendar, Apple Calendar, and Zapier integrations

It will set you back $26/user/month (billed annually) or $28/user/month (billed monthly.) 

You can upgrade to some of the advanced features like diverse integrations (from cloud storage services Dropbox to Xero and Quickbooks), sales pipelines, project templates, and timelines for $6/user/month. It’s a cost-effective way to get all the features you need without paying for an oversized plan that you never use. 

Work Hub Plans

There are two subscription options here: 

The Work Hub Standard is $37/user/month billed annually or $42/user/month billed monthly. 

It comes with more holistic planning and project tracking tools – tasks from quotes, timelines, phases, and milestones, etc. The reporting tools are more robust, and you get 3GB for file storage, too. 

The Work Hub Pro costs $49/user/month billed annually or $56/user/month billed monthly. 

This is the most comprehensive planning and collaboration plan (apart from the Ultimate package we mentioned above). It’s the only one to include a timesheet view and time trackers at no extra cost, as well as quoted Vs actual table, project-based price lists, and budgeting. 

Sales Hub Plans

The Sales Hub plans have the exact same pricing as Work Hub

  • Standard at $37/user/month yearly or $42/user/month monthly
  • Pro at $49/user/month yearly or $56/user/month monthly

Unlike the Work Hub packages, Sales Hub is focused on (you guessed it) sales and finance:

  • Customer overview graphs
  • Advance profit calculation, based on sales margins
  • One-click order compilation and confirmation
  • Late invoice reminders

The Pro plan includes handy features like kickback calculations, automated price lists for different clients, partial invoicing, scheduling bills and invoices, and even media booking features in real-time. 

Onboarding Costs

Before you choose Scoro, make sure to factor in onboarding costs. 

Free self-onboarding is only available if your team is under nine people. The Help Center materials and customer support are there to help you out – but Scoro doesn’t think 10+ member teams can handle onboarding independently. 

For larger companies, you can choose between the Standard ($899) or Pro ($1,699) packages

The only difference is in the time experts spend on your project. For example, with Standard, you get four hours of admin and staff training, while the Pro plan includes eight.

Customer Service

Getting started and familiarized with any project tracking software can be tricky, but we couldn’t be happier with Scoro’s support

All users get live chat and dial-back phone support, regardless of the pricing tier. You can also learn a lot from their regular webinars, the blog, and the knowledge base articles

Scoro Best Features

The strongest points of Scoro’s offer are: 

  • Comprehensive project planning, management, and reporting
  • Easy-to-use interface
  • Professional onboarding 
  • Multiple integrations 
  • Glanceable progress review
  • Granular reporting to fuel data-driven decisions
  • Sales-focused and project-focused solutions
  • Top-notch customer support for all pricing tiers

What We Disliked

The downsides of Scoro include: 

  • Hefty prices, not small or midsize-business-friendly
  • Obligatory paid onboarding for teams of 9+ people

Scoro User Reviews

Virtually all Scoro reviewers are members of larger companies and teams, who praise the tool’s robust, all-in-one feature offer. While they acknowledge cheaper options are available, users recognize this is the best project tracking software for them – as none of the competitors come close in functionality.

We Recommend Scoro For

Scoro is hands-down the best project management software for enterprise-level planning, regardless of your industry.

Podio
Podio

BEST FOR SMALL & MIDSIZE COMPANIES

Starting at
$ 7.20 /mo
  • Project tracking: Yes
  • Automated workflows: Yes
  • Cloud-based: Yes
  • File sharing: Yes (through an integration)
  • Free version: Yes
  • Platforms: \iOS, Android, Web, Windows, Mac
  • All-in-one platform
  • Encourages collaboration and peer recognition
  • Fully customizable
  • Functional free version
  • Affordable pricing
  • Top-notch scalability
  • Takes long to set up
  • Less-than-ideal customer service

Everything in one place – Citrix’s Podio makes work simple and collaboration a breeze!

What Is Podio?

Podio is a project management platform by software giant Citrix. It’s a full-stack solution that brings everything you need to get a job done – files, collaboration, progress tracking – in the same place. And, you can tailor Podio to work for your business with custom apps or choose from thousands of industry-specific solutions on the Podio market.

Podio Strengths

Podio’s superpower is customizability – whether you’re designing a new product, recruiting investors, or closing sales, they have a solution to help you succeed. You don’t need development resources or top IT talent – Podio makes it easy to create and deploy your own apps within the space. 

Plus, Podio is designed to foster transparency and collaboration. With easy access to all relevant files and information, as well as a social-media-like layout (even a like button), they successfully increase sharing, peer recognition, and employee engagement. 

Their affordable premium plans (and functional free ones) also stand out, especially for such a versatile, function-rich tool. 

Plans & Pricing

Podio is one of the few actually good free project management software options.  

Podio Free

Their free plan allows you to try out the service commitment-free. 

You can add up to five users, and each of them can create apps and workspaces (which is the core functionality.) On top of that, you can also invite five externals like freelancers or clients at no extra cost. 

You’re limited to 500 items for your organization, and all users have the same rights – there is no administrator role like the premium ones. 

While the free membership is not full-featured, it’s still functional, and lots of startups and smaller businesses will find it works perfectly for them. 

This is exactly what scalability looks like – once you’re ready to invest, Podio will be ready (and set up) for you. If not, the free version is still handy for organizing your projects. 

Podio Basic

With the Basic Plan, you’re looking at $7.20/month billed annually or $9/month billed monthly. 

It includes user management and granular permissions, enforced through a centralized admin account. As a premium user, you get an unlimited number of externals to simplify communication (bye-bye digging through email threads.) There is also no limit on the items across workspaces and apps. 

Podio Plus

The Plus Plan will set you back $11.20/month billed annually or $14/month billed monthly. 

Along with all the Basic plan features, you can take advantage of automated workflows to speed up your operations and reduce busywork. Plus members can also set lite user roles and give read-only access to ensure only certain employees can make changes to projects (and prevent human error.)

Podio Premium

The top-tier Premium Plan costs $19.20/month billed annually or $24/month billed monthly

It gives you access to the full suite of Podio features like advanced automations, including email autoresponders, Citrix ShareFile, Citrix RightSignature, and other third-party integrations. 

You can use the PieSync integration to sync your contacts and Plecto integration for real-time notifications on sales progress. This is also the only Podio plan to include reporting features. 

Customer Service

If you have any issues with Podio’s project software, you can get in touch with their team through the contact form. They don’t currently offer phone support, and the “Contact Customer Service” button is a bit hidden (top right corner in the Help Center, you’re welcome.) So, while they were friendly and responsive over email, we’re not super thrilled about their customer support

Podio Best Features

The main perks of choosing Podio include: 

  • Custom app deployment
  • Functional free version
  • Robust integrations
  • Versatile and highly scalable 
  • Affordable pricing 
  • Collaboration-friendly layout 
  • All-in-one organization
  • 99.99% uptime guaranteed
  • Encourages peer support and engagement

What We Disliked

We weren’t so thrilled about these Podio features: 

  • Less-than-stellar customer support
  • Takes longer to set up than competitors (since it’s so customizable)

Still, overall the pros are far more than the cons. That’s probably why so many people love Podio:

Podio User Reviews

What do you want in a project management app

For most users, the answer is – to keep things organized. Since Podio is a one-stop-shop solution for businesses of so many industries, we’re not surprised at the high ratings. 

Most clients note that it took them a while to set up the software but go on to praise the customizability and simplicity once everything is up-and-running.  

We Recommend Podio For

Honestly, Podio is great for any business owner

Whether you’re a small company or an enterprise-level firm, the comprehensive integrations and full tailoring capacity make Podio an excellent choice. Still, if we had to pick just one, we would recommend it for small to midsize companies who want an affordable solution that grows with them

Zoho Projects
Zoho Projects

BEST FOR MIDSIZE & LARGE COMPANIES

Starting at
$ 3 /mo
  • Project tracking: Yes
  • Automated workflows: Yes
  • Cloud-based: Yes
  • File sharing: Yes
  • Free version: Yes
  • Platforms: iOS, Android, Web
  • High-value solution
  • Comprehensive breakdown and task tracking
  • Budgeting, invoicing, and issue tracking
  • Forums, group chat, team calls within the app
  • Easy migration from Basecamp and Jira
  • Functional free version
  • Cost-effective plans
  • Rigid pricing
  • Limited storage space
  • Learning curve

Zoho’s project management solution doesn’t disappoint – it features robust task planning solutions, along with multiple additional perks and affordable pricing

What Is Zoho Projects? 

Zoho Projects is a team project management software by global software developer Zoho. With comprehensive task breakdown, planning, and tracking, it’s a high-value solution to help you build winning workflows.  

Zoho Projects Strengths

The main perk of Zoho Projects is all the value they pack in very affordable pricing packages. Even the low-tier plans come with a subscription to additional Zoho apps, and the Enterprise membership even gives you a help desk software. It’s truly an all-in-one solution and one of the most cost-effective at that. 

But, on top of top-notch value, Zoho is also a very robust, full-featured project scheduling software. From time tracking and budgeting to encouraging collaboration with live chat, calls, and forums, Zoho Projects makes project planning and organization a breeze. 

And, if you decide to switch to Zoho, they have easy migration services to facilitate the change.  

Plans & Pricing

Zoho has five pricing tiers, including a free plan: 

Free

You can have up to three users and three clients on the free plan, collaborating on two projects max. The storage space is restricted to 10MB, and you have a limited time tracking and issue tracking functionality. 

On the plus side, most of the core functions for organizing workflow are there, so Zoho actually works well as a free task management software.

Standard

The Standard plan will set you back $2.50/user/month billed annually or $3/user/month billed monthly. It’s for teams of 6-10 users plus six client users for your projects (limited to 10 projects per unit.)

On top of the basic functionality like task management and document sharing (with up to 5GB in storage space,) you also get time tracking features like Gantt project timelines, Google Tasks sync, task duration, and reminders. 

Express

The Express plan costs $3/user/month billed annually or $4/user/month billed monthly, and it’s geared towards teams of 12-50 users. You can add up to 12 client users or purchase additional user rights for $10/month for five clients

Express members don’t have a limit on the number of projects, and they get 20GB for file storage. You get a chronology and milestone Gantt chart, both of them editable within the project (Free and Standard members have read-only access.)

The task and issue management tools are also much more robust, adding functions like recurring tasks and timesheet approval. With Zoho Books and Invoices, you can get your bookkeeping in check, keeping invoices and expenses organized. 

Premium

The Premium plan costs $4/user/month billed annually or $5/user/month billed monthly. You can use it for teams between 15 and 100 users, along with 15 clients. Just like with the Express membership, Premium allows you to buy additional client user rights at $10/month for five users

With this one, you can use up to 100GB of storage space. You get a resource utilization chart within each project and create task dependency and task layout

The Premium subscription also comes with advanced time and budget management tools that allow you to plan and compare. This is one of the best plans when it comes to integrations – Zoho Premium can work with GitHub, BitBucket, DropBox, and the Zoho-native Zoho Analytics and Zoho People tools. 

The robust integrations and comprehensive collaboration functionality make Premium a better choice than Express, even if your team is under 20 people. The value-packed in an extra $1/month is more than worth it.  

Enterprise

Finally, the Enterprise plan will set you back $5/user/month billed annually or $6/user/month billed monthly. You can use this plan for 20+ users, without an upper limit. 

The Enterprise membership gives you the full functionality of Zoho’s cloud project management software and its add-ons. It includes 120GB of storage space; full time, budget, and human resource management functions; a custom domain, profiles, and roles

This is also the only subscription to include Zoho Desk, one of the best helpdesk solutions trusted by McAfee, NHS, Land Rover, and many other major companies. 

Customer Service

One of the best things about Zoho is the easy-to-reach, no-fuss customer support. You can contact them on the toll-free phone line, submit a question via the help form, or just visit the support center for detailed knowledge base articles. Zoho Projects people post frequent tips & tricks, along with other useful blogs to help you make the most of the software. 

Zoho Project Management Best Features

The main perks of choosing Zoho over other options are: 

  • Excellent task breakdown and tracking
  • Issue tracking 
  • Forums, group chat, audio, and video calls
  • Designed to encourage collaboration
  • Easy migration from Basecamp and Jira
  • Additional features like invoicing and help desk 
  • Functional free version
  • Excellent savings (compared to other products)

What We Disliked

What we didn’t like about Zoho: 

  • Rigid pricing – e.g., if your team is under 15 people, you can’t get the Premium plan and enjoy its perks
  • Limited storage space
  • Learning curve for getting used to it

Zoho User Reviews

Zoho has mostly positive ratings on sites like Capterra, with users praising the: 

  • Highly collaborative design and easy sharing
  • Robust task breakdown options
  • Excellent price-to-quality ratio

The main complaint was a steeper learning curve compared to other options. While Zoho offers easy-to-access web-based project management, the high customizability also means it will take a bit to set it all up. 

We Recommend Zoho For

Zoho is one of the top project management software options for midsize to large tech businesses because of the comprehensive functionality and IT-specific integrations (like GitHub). 

Their free and low-tier plans work well for smaller companies, but the real value is in the higher tier, which packs a bunch of functions in a very cost-effective monthly subscription.

Wrike
Wrike

BEST FOR MEDIA & MARKETING COMPANIES

Starting at
$ 9.80 /mo
  • Project tracking: Yes
  • Automated workflows: Yes
  • Cloud-based: Yes
  • File sharing: Yes
  • Free version: Yes
  • Platform: Windows, Mac, iOS, Android, Web
  • Quick setup and onboarding
  • Easy to tailor
  • 360-degree view dashboards and reporting
  • Comprehensive task breakdown
  • Time and employee tracking tools to avoid burnout
  • Functional free version
  • Handy upgrades and integrations
  • Wrike API for connecting the app with your current tools
  • Low-tier packages lack features
  • High price point

Straightforward project management and tracking software is a strong contender for the best PMO tools because it combines powerful functionality with a beginner-friendly layout. 

What Is Wrike?

Wrike is a simple project management software that combines quick setup with impressive versatility. Break down tasks, manage resources, and keep your team in the loop – all in the same neat, easy-to-use interface. 

Wrike Strengths

Wrike’s main perk is how little time it takes to set it all up. If you’re looking for a full-featured solution that won’t take ages to get used to, this is the best project app for you.  

The software empowers you to manage every aspect of a project – from time and resources to employee effort tracking to avoid burnout. Speaking of employees, Wrike makes it easy to collaborate with live editing, mentions, and comments. 

The custom dynamic reporting and built-in proofing and approval help you keep track of the big picture without missing key details or wasting time. 

Finally, Wrike is impressively tailorable. Dashboards and calendars are fully customizable, and you also have multiple information organization options to make Wrike convenient and quick-to-use for your team. 

Plans & Pricing

Wrike’s plans start with simple task list sharing and go up to comprehensive solutions with full management controls and advanced security. 

Free 

As far as free project management tools go, Wrike is surprisingly robust. You can:

  • Break down projects into tasks
  • Manage tasks in a shared board or spreadsheet view 
  • Connect files in documents with 2GB of storage space
  • See activities in real-time to keep track of progress 
  • Access the apps on desktop and mobile 

The free plan also comes with Google Drive, Dropbox, Box, and OneDrive integrations – other providers only include this in their premium packages. 

Professional 

The Professional plan costs $9.80/user/month for teams between 5 and 15 users

It lets you create subtasks to break down big action items into assignable steps that won’t overwhelm your team. The Professional package includes fully customizable dashboards and Gantt charts that pack information in a skimmable, at-a-glance form to facilitate planning.

You can involve externals in your projects for free – that includes freelancers, contractors, and clients themselves. 

Your storage allowance goes up to 5GB, with an additional 15GB of monthly video uploads. Plus, there are additional integrations – MS Project, Excel, and RSS.

Business

The Business plan will set you back $24.80/user/month for teams of 5 to 200 users

This higher tier package comes with a set of unique, productivity-boosting perks like: 

  • Custom workflows to track anything related to your process 
  • Real-time reports and automatic notifications to keep management on top of the project
  • Calendars with built-in links to underlying work to speed up progress
  • Time tracking and reporting to gain insight into employee effort 
  • Granular user permissions for different groups 
  • Storage space starts at 50GB 

Plus, as a Business plan user, you’ll get a free trial of Wrike Proof, a centralized approval system that shortens review cycles and improves turnaround. 

Enterprise

There is no pricing announced for the Enterprise plan, but the sales team is quick to respond to inquiries. This is the best solution for larger companies or those with more complex security needs since it includes SAML 2.0 Single Sign-On, two-factor authentication, password strength policies, and more. 

Plan Add-Ons

Add these features to your base Wrike subscriptions to enhance the app’s functionality: 

  • Wrike Resource to optimize resource management
  • Wrike Proof for simplified feedback loops and approvals
  • Wrike Integrate to connect Digital Asset Management and maximize your impact
  • Wrike Publish with 400+ cloud and on-premises apps, plus custom automations
  • Wrike Analyze to run advanced business reports and gain data-driven insights
  • Wrike Lock for end-to-end encryption and enhanced data safety
  • GitHub and Jira two-way sync to collaborate with your developer teams

There is no pricing listed for these add-ons, though. Contact sales to get more information and a quote for your organization. 

Customer Service

The Wrike Help Center is well-designed and features a rich knowledge base of articles on most common issues. They have everything you need to get started – from training videos to learning-by-doing courses and best practice cheat sheets

Since the software itself is so intuitive, and they’re so good at teaching you how to use it, most users won’t even need to talk to an agent. But, if you do, you can get in touch via live chat or the contact form. 

Wrike Best Features

The main advantages of Wrike over other PMO tools are: 

  • Effortless setup and minimal training required
  • Fully customizable to fit your needs
  • At-a-glance dashboards and reporting
  • Robust task breakdown 
  • Time and employee effort tracking to optimize human resources
  • Handy free version 
  • Useful add-ons and multiple integrations
  • Well-documented Wrike API to connect the app with your current flows

What We Disliked

We weren’t so impressed by: 

  • The higher pricing point compared to other PMO software options
  • Essential tools missing from low-tier accounts (e.g., the Professional plan doesn’t include time tracking or reporting)

Wrike User Reviews

Most users agree that Wrike is the best project management software when it comes to quick setup and ease-of-use. Granted, there are other user-friendly tools, but Wrike doesn’t lack in functionality or customizability – on the contrary, they’re champions in these areas as well. 

Media and marketing companies especially love Wrike since it has multiple integrations to Adobe Creative Cloud, a video upload allowance, and many other creative-friendly solutions.

The main downside people mention are the pricier premium packages, which make Wrike less-than-ideal for small business. 

We Recommend Wrike For

Wrike is an excellent choice for midsize to large media and marketing companies, as well as anybody who wants full functionality with lightning-fast onboarding

Hive
Hive

BEST FOR TEAMS ON A LIMTED BUDGET

Starting at
$ 12 /mo
  • Project tracking: Yes
  • Automated workflows: Yes
  • Cloud-based: Yes
  • File sharing: Yes
  • Free version: Yes (14-day free trial)
  • Platforms: Windows, Mac, iOS, Android, Web
  • Affordable and straightforward pricing
  • Easy onboarding and customization
  • Action cards with full details on each task
  • Robust integrations
  • Productivity analysis and insight
  • Excellent collaboration functionality
  • Clunky mobile app
  • No in-project search function
  • No project history

Organize work and manage resources with the productivity champion – Hive

What Is Hive?

Hive is a project management platform that helps you create and organize tasks (action cards), invite and collaborate with coworkers, as well as externals. 

With Hive, you have a one-stop basecamp with essential details and collaboration. You can keep everyone in the loop and optimize processes to save time and boost productivity.  

Hive Strengths

The affordable pricing and quick onboarding are Hive’s two major perks. But it doesn’t disappoint when it comes to apps, integrations, and personalization either. 

The core functionality of Hive is simple. The dashboard combines all essential elements your team needs – tasks, projects, files, and a quick chat to keep in touch. 

To get started, create actions and start assigning them to your team. Action cards let you add virtually all details you need to work on the task – labels, subactions, status, etc. To go beyond a simple to-do list, use dependencies, and create a hierarchical structure of tasks. 

You can also use Hive integrations right within the action card – for example, attaching branches from GitHub. 

The other major perk of using Hive is predictive analytics. The software looks through the data to help you identify personal productivity, team productivity, and time management insight. 

Plans & Pricing

Hive’s pricing is refreshingly simple: 

  • $12/user/month, billed per year 
  • 16/user/month, billed monthly

You can also enhance your base package with workspace add-ons for $4/user/month:

  • Proofing and approvals to establish feedback loops
  • Resourcing tools to help allocation and optimization
  • Timesheets for project time tracking
  • External users to collaborate on a single project within the workspace (up to five per package)
  • Enterprise security with Single Sign-On, SAML, compliance, and more

The team productivity analytics is the only add-on that sets you back $6/user/month. It gives you AI-powered insight into performance, as well as the potential for improvement.

Customer Service

Hive boasts top-notch customer support

When you’re first getting started, check out the knowledge base articles, which will tell you everything you need to know for setup. Hive also hosts regular webinars to help you make the most of the software. 

And, if you have an issue, the live chat people are extremely responsive and knowledgeable. 

Hive Best Features

The perks that set apart Hive as one of the best online project management tools are: 

  • Affordable and straightforward pricing
  • Easy onboarding and use
  • All-in-one action cards
  • Simple collaboration tools
  • Multiple integrations
  • Productivity and time management insight

What We Disliked

Of course, Hive is far from perfect. We weren’t so impressed by: 

  • No in-project search function
  • Clunky mobile app 
  • No project history tracking 

Hive User Reviews

Most Hive users are small to midsize teams looking to optimize their workflow and boost progress. 

They praise the affordable pricing and easy-to-use layout, though some users aren’t thrilled about the iPhone and Android apps. The lack of history tracking and versioning is another common issue – once something is deleted, it’s gone for good. 

On the plus side, users agree that Hive has been great for keeping everything organized and has made a massive difference in their productivity

We Recommend Hive For

Considering the cheap pricing and comprehensive functionality, Hive is the best project management software for small teams. It’s full-featured, customizable, and you only pay for what you need.

What do Kawasaki, the Australian Red Cross, and Miami University have in common? They all use ProProfs Project Management. 

What Is ProProfs? 

ProProfs is a web-based project management software to plan and track projects across industries. Whether you’re a creative agency that needs centralized portfolio management, or an IT firm looking for efficient task assignment, collaboration, and reporting, ProProfs has a solution for you. 

ProProfs Strengths

You can use ProProfs for every step of project management

  • Planning projects and a step-by-step breakdown
  • Task assignment
  • Setting start and end dates
  • Tracking estimated Vs actual completion time

The software also supports your day-to-day work and collaboration. Keep all relevant files and stay on top of deadlines in a shared space. Use task comments to update your co-workers and set email alerts to keep everyone in the loop. 

Once the project is finished, get automated reports to help optimize your processes and facilitate payments with accurate invoices, shareable with a click. 

From conception to completion, ProProfs is among the best online project management solutions to support your business. 

Plans & Pricing

All ProProfs plans include a 14-day trial period and a 30-day money-back guarantee, adding up to 44 days to try out the product. They also run frequent discounts and promos – right now, for example, there is a Veteran’s Day special.  

Free 

The ProProfs forever free plan lets you plan up to three projects, breaking down goals into tasks and subtasks. You can view your schedule as a calendar or a list

The free plan also gives you task assignment and due date functionality, but only includes one user, rendering these practically useless.

Essentials

The Essentials plan costs $2/user/month billed annually or $3/user/month billed monthly. 

You can plan up to 50 projects and set recurring tasks and projects to save time. This package comes with all the basics, including: 

  • Uploading and viewing documents across all user profiles
  • Collaboration tools 
  • Custom fields for information tracking
  • Kanban boards for visualizing your progress

And, you can beautify the dashboard with brand colors and logos.  

Premium

The Premium plan is $4/user/month billed annually or $6/user/month billed monthly. 

This plan throws in more functions to help with time management, invoicing, and provide higher-level security. The key Premium plan perks include:

  • Time estimates, tracking, and timesheet recordkeeping
  • Invoicing and recurrent billing to avoid errors
  • Customized workflows and approvals 
  • Recoverable recycle bin and audit logs to prevent data loss
  • Custom licensing, API, and single sign-on to ensure security and ownership

Premium plan users also include a Zapier integration, which is not included with other subscriptions. 

Customer Service

Initially, we weren’t wow-ed by the ProProfs help center.

Sure, there are knowledge base articles and even tutorial videos, but the navigation felt clunky. 

However, what did impress us was the commitment to personal attention when we contacted the support team. 

First of all, you can call, text, or submit a ticket. The contact information is clearly displayed in the Help Center, so you don’t have to jump through hoops to get it. 

When we spoke to a real person, they were friendly, thoughtful, and it was apparent they knew a lot about the product

Overall, a 10/10 experience

ProProfs Best Features

So, why did ProProfs make it into our top project management tools list?

These were the main perks that impressed us: 

  • Sleek layout for efficient task management 
  • Time planning and tracking tools 
  • Budgeting and cost estimates 
  • Resource allocation
  • Automatic invoicing 
  • Gantt charts, Kanban, and Calendar view to get the bigger picture
  • High-quality customer support
  • Multi-faceted solutions for all industries

What We Disliked

The downsides about ProProfs include: 

  • No Agile framework tools (like sprints, for example)
  • Occasional lagging reported
  • No desktop application

ProProfs User Reviews

What do clients have to say about ProProfs? 

Reviews are overwhelmingly positive, though there aren’t as many of them as with other providers. The key points of praise include ProProfs’ robust functionality, simple interface with multiple views, and 24/7 customer support

Some people point out ProProfs could improve the uptime and introduce a desktop program, but they’re pleased with the mobile apps and overall productivity-boosting powers

We Recommend ProProfs For

ProProfs is a reliable project management platform for small to midsize businesses, especially creatives, IT, and marketing companies.

ClickUp
ClickUp

BEST FOR EXPERIENCED MANAGERS

Starting at
$ 12 /mo
  • Project tracking: Yes
  • Automated workflows: Yes
  • Cloud-based: Yes
  • File sharing: Yes
  • Free version: Yes
  • Platforms: Windows, Mac, iOS, Android, Web
  • Rich functionality
  • Tailor to your needs
  • Event planning
  • High-value pricing packages
  • 24/7 support for all users
  • Top-notch mobile and desktop apps
  • Learning curve
  • Slow calendar view

Organize work and manage resources with the productivity champion – Hive

What Is Hive?

Hive is a project management platform that helps you create and organize tasks (action cards), invite and collaborate with coworkers, as well as externals. 

With Hive, you have a one-stop basecamp with essential details and collaboration. You can keep everyone in the loop and optimize processes to save time and boost productivity.  

Hive Strengths

The affordable pricing and quick onboarding are Hive’s two major perks. But it doesn’t disappoint when it comes to apps, integrations, and personalization either. 

The core functionality of Hive is simple. The dashboard combines all essential elements your team needs – tasks, projects, files, and a quick chat to keep in touch. 

To get started, create actions and start assigning them to your team. Action cards let you add virtually all details you need to work on the task – labels, subactions, status, etc. To go beyond a simple to-do list, use dependencies, and create a hierarchical structure of tasks. 

You can also use Hive integrations right within the action card – for example, attaching branches from GitHub. 

The other major perk of using Hive is predictive analytics. The software looks through the data to help you identify personal productivity, team productivity, and time management insight. 

Plans & Pricing

Hive’s pricing is refreshingly simple: 

  • $12/user/month, billed per year 
  • 16/user/month, billed monthly

You can also enhance your base package with workspace add-ons for $4/user/month:

  • Proofing and approvals to establish feedback loops
  • Resourcing tools to help allocation and optimization
  • Timesheets for project time tracking
  • External users to collaborate on a single project within the workspace (up to five per package)
  • Enterprise security with Single Sign-On, SAML, compliance, and more

The team productivity analytics is the only add-on that sets you back $6/user/month. It gives you AI-powered insight into performance, as well as the potential for improvement.

Customer Service

Hive boasts top-notch customer support

When you’re first getting started, check out the knowledge base articles, which will tell you everything you need to know for setup. Hive also hosts regular webinars to help you make the most of the software. 

And, if you have an issue, the live chat people are extremely responsive and knowledgeable. 

Hive Best Features

The perks that set apart Hive as one of the best online project management tools are: 

  • Affordable and straightforward pricing
  • Easy onboarding and use
  • All-in-one action cards
  • Simple collaboration tools
  • Multiple integrations
  • Productivity and time management insight

What We Disliked

Of course, Hive is far from perfect. We weren’t so impressed by: 

  • No in-project search function
  • Clunky mobile app 
  • No project history tracking 

Hive User Reviews

Most Hive users are small to midsize teams looking to optimize their workflow and boost progress. 

They praise the affordable pricing and easy-to-use layout, though some users aren’t thrilled about the iPhone and Android apps. The lack of history tracking and versioning is another common issue – once something is deleted, it’s gone for good. 

On the plus side, users agree that Hive has been great for keeping everything organized and has made a massive difference in their productivity

We Recommend Hive For

Considering the cheap pricing and comprehensive functionality, Hive is the best project management software for small teams. It’s full-featured, customizable, and you only pay for what you need

ClickUp

“One app to replace them all” – does ClickUp really live up to its promise? 

What Is ClickUp? 

ClickUp brings together all tools for project managers and their teams. 

Top-rated and used by the likes of Nike, Airbnb, and Uber, the platform certainly has an excellent reputation working for it. And, as far as functionality and integrations go, ClickUp delivers. 

From task breakdown and shared calendars to resource allocation and management, you can do it all in one convenient, easy-to-navigate workspace.

ClickUp Strengths

ClickUp smoothly integrates everything you need, removing the endless switching between apps and the 100-people email threads. 

Even their lowest tier plan includes unlimited file storage to bring all relevant documentation together and complete collaboration functionality. 

You can see what everyone is doing at any time – just go to their profile and see what they’re working on. The unparalleled transparency, along with simple notifications and spaces to divide your team by departments or groups, ensure everyone is on the same page. 

The user-friendly layout speeds up the working process and prevents the information from getting lost

And, here’s the twist: 

You can use ClickUp for planning virtually everything – not just work-related activities. You can also use it as a personal project management app for planning events, creating recipe books, or simply taking notes during meetings. 

Overall, ClickUp is one of the most comprehensive software project management tools. It practically does it all – from daily task breakdown to big-picture tracking and encouraging collaboration. 

Plans & Pricing

ClickUp offers a free plan, as well as a free trial for their premium packages. 

ClickUp Free

Free users get 100MB for file storage, as well as unlimited tasks and users. You can break down your organization into up to five spaces (based on departments, teams, etc.)

ClickUp Unlimited

The Unlimited plan will set you back $5/user/month billed annually or $9/user/month billed monthly

As the name suggests, users, storage, spaces, and file storage are entirely unlimited. You can also get five guests and unlimited read-only visitors, as well as set edit permissions to manage who makes changes and who doesn’t. 

You get 1,000 automations per month to enhance your productivity, plus multiple views, including real-time updates, timeline, workload, etc.

The Unlimited plan also features essential sharing and collaboration functions like milestones, proofing, and live updates. 

ClickUp Business

The Business plan costs $9/user/month billed annually or $19/user/month billed monthly.

You’re upgraded to: 

  • 10,000 automations/month
  • Unlimited timeline and workload view
  • Guest visibility limitations (e.g., hiding time tracking and time estimates)
  • Custom task IDs and exporting
  • Private, protected, and default view to prevent accidental changes
  • Timesheets for recording time
  • Two-factor authentication
  • Google single sign-on

This is a pricier solution than the Unlimited plan, but it’s still very affordable, as far as project planning software goes. 

So, if you’re running somewhat complex processes, we definitely recommend getting the Business package for the extra value

Enterprise Solutions

With the Enterprise plans, your team enjoys a full-stack solution, along with personalized onboarding and care. Contact the ClickUp sales team to get a quote that matches your needs. 

Customer Service

All ClickUp users get 24/7 support via phone, email, or live chat. Enterprise users also get premium help with onboarding and training by a success manager. Honestly, we’re very impressed at how efficient the customer service is, even if you’re not paying a dime for the software.  

ClickUp Best Features

Why do we think ClickUp is one of the best project management tools of 2020? Here are its strongest points: 

  • Highly functional and customizable
  • Great for personal and business use alike 
  • Event planning functionality 
  • Affordable, feature-rich pricing
  • 24/7 live support for all users
  • Professional onboarding and training help available for enterprise users
  • Robust mobile and desktop apps

In fact, we like the ClickUp program so much, we think it’s the best project management software for Mac and Windows. 

What We Disliked

The downsides of choosing ClickUp include:

  • Learning curve due to the multiple customizations and features
  • The calendar could be optimized for speed with extra automations. 

Still, the platform remains one of our top choices for project management, whether you want to organize a birthday party or a major company merger. 

ClickUp User Reviews

ClickUp has tens of thousands of positive reviews online and high ratings on virtually all user opinion platforms. 

Most clients say that it took them a while to get used to the program, but it made their team’s work way more productive once they did

Some recommend it for advanced users looking to upgrade their current solution. Others insist ClickUp is learnable, but expect to spend a lot of time in the knowledge base during your first month or so. 

We Recommend ClickUp For

ClickUp is one of the most robust project management appsversatile, fully integrated, and cost-effective. While you can use it for practically any project, we think it’s better if you already have experience with project management software or you’re willing to spend some time learning the program.

ProProfs
ProProfs

BEST FOR IT, MARKETING & CREATIVES

Starting at
$ 2 /mo
  • Project tracking: Yes
  • Automated workflows: Yes
  • Cloud-based: Yes
  • File sharing: Yes
  • Free version: Yes
  • Platforms: iOS, Android, Web
  • Clean, user-friendly layout
  • Efficient time planning and tracking
  • Budgeting and cost estimates
  • Resource allocation
  • Automatic invoicing
  • Gantt charts, Kanban, and Calendar views
  • Top-notch customer support
  • Multi-niche industry-specific solutions
  • 44 days to test the software risk-free
  • No Agile functionality
  • No desktop app
  • Uptime issues

What do Kawasaki, the Australian Red Cross, and Miami University have in common? They all use ProProfs Project Management. 

What Is ProProfs? 

ProProfs is a web-based project management software to plan and track projects across industries. Whether you’re a creative agency that needs centralized portfolio management, or an IT firm looking for efficient task assignment, collaboration, and reporting, ProProfs has a solution for you. 

ProProfs Strengths

You can use ProProfs for every step of project management

  • Planning projects and a step-by-step breakdown
  • Task assignment
  • Setting start and end dates
  • Tracking estimated Vs actual completion time

The software also supports your day-to-day work and collaboration. Keep all relevant files and stay on top of deadlines in a shared space. Use task comments to update your co-workers and set email alerts to keep everyone in the loop. 

Once the project is finished, get automated reports to help optimize your processes and facilitate payments with accurate invoices, shareable with a click. 

From conception to completion, ProProfs is among the best online project management solutions to support your business. 

Plans & Pricing

All ProProfs plans include a 14-day trial period and a 30-day money-back guarantee, adding up to 44 days to try out the product. They also run frequent discounts and promos – right now, for example, there is a Veteran’s Day special.  

Free 

The ProProfs forever free plan lets you plan up to three projects, breaking down goals into tasks and subtasks. You can view your schedule as a calendar or a list

The free plan also gives you task assignment and due date functionality, but only includes one user, rendering these practically useless.

Essentials

The Essentials plan costs $2/user/month billed annually or $3/user/month billed monthly. 

You can plan up to 50 projects and set recurring tasks and projects to save time. This package comes with all the basics, including: 

  • Uploading and viewing documents across all user profiles
  • Collaboration tools 
  • Custom fields for information tracking
  • Kanban boards for visualizing your progress

And, you can beautify the dashboard with brand colors and logos.  

Premium

The Premium plan is $4/user/month billed annually or $6/user/month billed monthly. 

This plan throws in more functions to help with time management, invoicing, and provide higher-level security. The key Premium plan perks include:

  • Time estimates, tracking, and timesheet recordkeeping
  • Invoicing and recurrent billing to avoid errors
  • Customized workflows and approvals 
  • Recoverable recycle bin and audit logs to prevent data loss
  • Custom licensing, API, and single sign-on to ensure security and ownership

Premium plan users also include a Zapier integration, which is not included with other subscriptions. 

Customer Service

Initially, we weren’t wow-ed by the ProProfs help center.

Sure, there are knowledge base articles and even tutorial videos, but the navigation felt clunky. 

However, what did impress us was the commitment to personal attention when we contacted the support team. 

First of all, you can call, text, or submit a ticket. The contact information is clearly displayed in the Help Center, so you don’t have to jump through hoops to get it. 

When we spoke to a real person, they were friendly, thoughtful, and it was apparent they knew a lot about the product

Overall, a 10/10 experience

ProProfs Best Features

So, why did ProProfs make it into our top project management tools list?

These were the main perks that impressed us: 

  • Sleek layout for efficient task management 
  • Time planning and tracking tools 
  • Budgeting and cost estimates 
  • Resource allocation
  • Automatic invoicing 
  • Gantt charts, Kanban, and Calendar view to get the bigger picture
  • High-quality customer support
  • Multi-faceted solutions for all industries

What We Disliked

The downsides about ProProfs include: 

  • No Agile framework tools (like sprints, for example)
  • Occasional lagging reported
  • No desktop application

ProProfs User Reviews

What do clients have to say about ProProfs? 

Reviews are overwhelmingly positive, though there aren’t as many of them as with other providers. The key points of praise include ProProfs’ robust functionality, simple interface with multiple views, and 24/7 customer support

Some people point out ProProfs could improve the uptime and introduce a desktop program, but they’re pleased with the mobile apps and overall productivity-boosting powers

We Recommend ProProfs For

ProProfs is a reliable project management platform for small to midsize businesses, especially creatives, IT, and marketing companies.

MeisterTask
MeisterTask

BEST FOR TECH STARTUPS & SMALL COMPANIES

Starting at
$ 9.99 /mo
  • Project tracking: Yes
  • Automated workflows: Yes
  • Cloud-based: Yes
  • File sharing: Yes
  • Free version: Yes
  • Platforms: Windows, Mac, iOS, Android, Web
  • Perfect scalability
  • Agile project planning
  • Sleek and intuitive task management
  • Cost-effective
  • Robust integrations
  • File size upload limits
  • No phone support for low-tier members

Intuitive task management to organize projects, delegate responsibilities, and collaborate in real-time. 

What Is MeisterTask? 

MeisterTask helps you create, assign, and track tasks across your team through a straightforward, easy-to-use platform. 

And the functionality is entirely scalable

Their simple, free version lets you create projects, list as many tasks as you want, and collaborate with others in real-time. The Pro, Business, and Enterprise plans, on the other hand, give you advanced features to manage complex projects and communicate with all stakeholders.

MeisterTask Strengths

MeisterTask stands out as a full-featured online to-do list and collaboration tool. 

At the lowest tier, you can use it to plan simple personal projects and invite friends to help out. As a professional user, you get the full functionality of a business-minded project management system

With Agile functionality, MeisterTask is one of the best IT and programming management tools. 

To get started, create a project and start adding tasks

By default, you’ll see the dashboard in Kanban view. This is especially handy if you’re managing a big team (and maybe have some externals like freelancers) – it helps people stay on top of ongoing work without losing track of the bigger picture. 

MeisterTask uses color coding and visual cues to help you navigate the app intuitively. The design is sleek and well thought out – you could easily get started with MeisterTask with minimal prior training. 

Plans & Pricing

MeisterTask is often cited as a Trello alternative – and, for a good reason. It’s a comprehensive work planning app and costs less than competitors (including Trello.) Here is what different packages will get you:  

Basic 

This is MeisterTask’s free plan, including up to three projects with unlimited users and some limited integrations. You can create customizable boards and access them from the web and mobile. Your file attachments are limited to 20MB per file, and you only get email support. 

Pro 

The Pro plan will set you back $9.99/user/month or $99 for a whole year

The attachment upload limit goes up to 200MB per file, and you can integrate an unlimited number of tools. As an individual user, you get the Agenda area on your homepage to pin tasks from different projects that you want to work on. 

You get some handy customization tools like grouping projects together, setting multiple checklists, and creating a work-in-progress limit for the number of tasks per section (to keep efforts focused and avoid burnout.)

Most importantly, though, you get the MeisterTask features designed to speed up your processes and improve productivity. 

You get insight into your team’s performance with reports and statistics on which tasks take the longest, how much time employees spend on assignments, etc. Plus, you can automate recurring steps and set tasks that repeat at specific intervals to avoid accidental mishaps.

Business

The Business plan will set you back $24.99/user/month or $249 billed annually

This plan allows for more granular management, perfect for large companies. As an admin, you get to set roles and permissions, share projects with the whole team, or restrict them to a specific group. You will also enjoy enhanced security and compliance, as well as priority and phone support in case problems, come up.

Enterprise

Finally, the Enterprise solutions can include anything from MeisterTasks’s list of services – complete customization, robust integrations, full-featured team controls, and security. Get in touch with their sales team for a quote that fits your needs. 

Customer Service

While MeisterTask is very user-friendly (and, surely, a hands-off product for its’ creators), they still offer accessible customer support to all clients. 

The Basic and Pro members, however, can only use email-based customer service. Sure, the waiting times rarely exceed a few hours, but we do wish phone support was available for all. 

MeisterTask Best Features

The main advantages of MeisterTask’s project management app are: 

  • Fully scalable – from personal projects to enterprise-level 
  • Straightforward task management 
  • Agile planning functionality 
  • Intuitive and easy to navigate
  • Cheaper than alternatives
  • Multiple integrations

What We Disliked

The downsides we noticed about MeisterTask include: 

  • File size upload limits 
  • No phone support for low-tier members

MeisterTask User Reviews

MeisterTask is a popular project management software used in mid-sized projects. Yes, some people use it for personal projects, and there are enterprise-level clients, too. For the most part, however, MeisterTask is used among small to midsize companies who want Agile functionality and Kanban views but also need an affordable solution

And, sure enough, MeisterTask’s project management software has an excellent cost to feature ratio. Users also love the easy collaboration, performance reporting, and stats, as well as the enhanced security and compliance for Business users. 

We Recommend MeisterTask For

MeisterTask is a solid choice for any company in the tech industry, especially smaller businesses and startups who need a functional, budget-friendly solution.

Great Project Management Software That Didn’t Make the Cut

When we compiled our project management software reviews, many excellent tools didn’t make the final list

But they are still great options, so here’s a quick recap of the honorable mentions

  • ProofHub is a work planning tool with superior scalability and top-notch feedback loop automation to speed up your progress without sacrificing quality. 
  • Basecamp helps you manage complex projects and large teams without breaking the bank. 
  • Asana is a popular project timeline software that boosts your productivity but has a somewhat steep learning curve and lacks advanced features.  
  • FunctionFox is a time-tracking tool that supports productivity and boasts excellent customer support and personalized help. 
  • Nutcache is a one-stop-shop for time tracking, expense management, and general task breakdown, and progress measurement. 

How We Ranked the Best Project Management Software

Here is exactly what we based our project management software comparison on: 

First, we looked at which project management apps people were actually using in different industries. We focused on more than just the number of users, also looking at the type of companies, size of teams, and niche-specific tools. 

We went on to test out the tool for ourselves, asking:

  • What are the key features? 
  • How do they support project management and productivity? 
  • What specific functions make this tool stand out? 
  • Is it easy to use? 
  • How is customer support? 

Ultimately, you don’t want time management to take up more of your day than actual work. We prioritized easy-to-use, full-featured solutions, and gave them bonus points for integrations. Nobody likes to switch between a dozen different apps just to do their work.  

Then, we reviewed user ratings to see what people loved about the software (and what they were less-than-thrilled about). 

Finally, we looked at the cost. 

Project management software price packages come in all shapes and sizes. Some solutions are tailored for bigger teams and might come with a heftier price tag. Others offer cost-effective options and even a free version, perfect for small businesses or companies looking for a scalable solution.  

Project Management Software: The Basics

Before you choose your tool, let’s go over how software tools can help to manage projects

What Is Project Management Software? 

Project management solutions help companies across industries plan and execute projects. The best platforms bring together different steps in a centralized app. From setting scope, budget, and a timeline, to a granular breakdown of tasks and collaboration tools – project management software helps you keep track of everything in the same app. 

How Do Project Management Tools Work?

Most program management tools have a centralized dashboard with all your projects. Depending on the program, this workspace might also have a messaging panel, quick access navigation, daily to-do lists, and more. 

At its core, however, project management technology integrates tasks, notes, files, time tracking, and all other key items for organizing your work. It’s a one-stop destination for everything you need, which facilitates collaboration, and takes busywork out of your day

Who Uses Project Management Software?

Small businesses, teams of developers, even individual professionals, use software to manage their projects. Businesses across all sizes and industries benefit from project management solutions because they provide a centralized basecamp for collaboration

During a global pandemic, this becomes even more important. We can’t meet face-to-face as often – cracks form, and information can slip through them.   

Final Thoughts

The best project management software is the one that works for your needs. 

While we love all the options we ranked, some are better for enterprise-level users, while others are for small to midsize companies. Shop around for a great price to quality ratio in your niche, rather than getting distracted by long feature lists. 

The perfect solution is the one that your team will use and love for years to come.

FAQ

What Is a Software Management Tool?

Software for project management is a centralized hub for planning, executing, and reporting projects. 

It can help you with budgeting, task breakdown and assignment, time tracking, resource allocation, and even productivity analysis

The best project management tools are also equipped for easy collaboration and prevent data loss with smart versioning and file sharing.  

Which Tools Are Used for Project Management?

Some of our favorite project management solutions include Monday.com, Scoro, Hive, ClickUp, and MeisterTask.  

Is Excel a Project Management Tool?

Excel is not a specialized tool, but you can use spreadsheets for project management. If you enjoy using sheets – they have a more comprehensive tool, which does feature a spreadsheet view.

What Is the Most Popular Example of Specialized Software for Managing Projects?

Zoho Projects, Asana, Wrike, and Hive are among the most used project management software tools in 2020.

What Is the Best Project Management Software?

Choosing the perfect management tool depends entirely on your needs, industry, and budget. 

For example, our #1 choice for fast setup is Wrike, and they also have a solid free version. But, for premium plans, the app is pricier than other options. For small to midsize businesses, Hive is a great scalable option. 

Ultimately, the best project management software is the one your team will use with ease, and that actually optimizes your processes